Top 5 Tips to Get the Best Quote from a Moving Company

Author: Salute Cargo Packers And Movers      Date: 21/08/2025 17:28

Top 5 Tips to Get the Best Quote from a Moving Company

Let's be honest: when planning a move, your budget is a top concern. While you should never choose a moving company on price alone, getting a fair, transparent quote is crucial for peace of mind. The secret to a great quote isn't about finding the cheapest option—it's about being an informed customer. After years in the industry, we're sharing our insider tips to help you get the best possible estimate for your move, ensuring you receive top value without any nasty surprises on moving day.

1. Declutter Ruthlessly Before You Even Call

This is the single most effective way to reduce your moving cost. The price you're quoted is largely based on the volume and weight of your belongings. Many people make the mistake of calling for estimates while their home is still full of items they no longer need or want.

Your Game Plan: Go through every room, cupboard, and drawer well before your move. Be brutally honest with yourself. Sort items into four piles: Keep, Donate, Sell, and Toss. That collection of old magazines, clothes you haven't worn in years, and the small kitchen gadgets you never use? Let them go.

Why It Works: By reducing the total amount of stuff you're moving, you directly reduce the cost. You'll need fewer boxes, less packing material, and less space on the truck. You save money and get a head start on organizing your new home. It's a win-win.

2. Insist on an On-Site or Video Survey

Never, ever accept a final quote given over the phone or email without a visual assessment. A reputable company will always want to see what they're moving to provide an accurate estimate.

Your Game Plan: When you contact companies, insist on an in-person or live video survey. As the representative walks through your home, be sure to point out everything—including items in attics, garages, and storage closets. Don't forget to mention any special items like a piano, a large safe, or a fragile antique.

Why It Works: This allows the mover to account for everything and identify any potential challenges, like narrow staircases or a long carry from your door to the truck. A quote based on a survey is far more accurate and protects you from last-minute price hikes because the company "didn't know about the grandfather clock."

3. Be Flexible with Your Moving Date

If your schedule allows, flexibility can be your best friend in securing a better rate. Moving companies have peak and off-peak seasons and days.

Your Game Plan: The beginning and end of the month, as well as weekends, are the most popular and expensive times to move. If you can, aim for a mid-month, mid-week move. Companies are often less busy during these times and may be more inclined to offer a competitive rate to fill their schedule.

Why It Works: You're leveraging basic supply and demand. A company with available trucks on a Tuesday is more likely to negotiate than one that is fully booked for a Saturday at the end of the month.

4. Get Multiple Detailed Quotes

It pays to shop around. Getting estimates from at least three different reputable companies gives you a clear understanding of the fair market price for your specific move.

Your Game Plan: Contact a few well-reviewed companies and have them each conduct a survey. When you receive the quotes, don't just look at the bottom-line total.

Why It Works: This allows you to compare "apples to apples." A suspiciously low quote is a major red flag—it often means the company uses subpar materials, employs unskilled labour, or will hit you with hidden fees later. A detailed, itemized quote from a trustworthy company might have a higher initial number but includes all the necessary services, packing materials, and insurance, providing real value and peace of mind.

5. Ask the Right Questions

Your conversation with the moving company is a two-way street. Asking pointed questions shows you're an informed customer and helps you avoid hidden costs.

Your Game Plan: When reviewing a quote, ask:

"Is this price all-inclusive, or could there be additional charges for things like stairs, long carries, parking fees, or tolls?"

"What is included in the packing materials? Are there different quality levels for boxes and wrap?"

"Can you clearly explain how the insurance coverage works and what the claims process is?"

Why It Works: A professional and honest company will answer these questions openly and without hesitation. Their willingness to be transparent is a strong indicator of their overall reliability. This helps you avoid unscrupulous companies and ensures you are fully protected.

Getting the best quote is about being a prepared and proactive partner in the process. By following these tips, you’ll not only secure a competitive price but also identify a professional and honest company that will make your move a smooth and positive experience.